Yard Fuel Tracking & Fuel Attendant
Track every gallon pumped at your yard against every gallon pumped on the road. Catch fuel fraud, eliminate paper logs, and tie every fill-up back to the load and driver who used it. Standalone or fully integrated with the ZuzHQ TMS.
What is Fuel Attendant Software?
One log for yard fuel, road fuel, and the loads that consumed them — no paper, no spreadsheets, no missed gallons.
Yard fuel, fully accounted for
Every gallon pumped at your fuel island is captured live — driver, truck, load, gallons, time, and pump. No more clipboards by the diesel pump, no more end-of-week reconciliation guesswork.
Catch fuel fraud the moment it happens
Compare yard fuel and fuel-card transactions against tank capacity, MPG, and load history. Outliers — overfills, double-pumps, ghost transactions — are flagged the moment they hit the system.
Synced to every load
Each fill-up is attributed to the load and driver who consumed it. Excess fuel above plan triggers a reason code, so you know which loads — and which lanes — are bleeding gallons.
Standalone or Fully Integrated
Buy only what you need today. Scale into the full platform whenever you're ready.
Use it standalone
A complete yard fuel and fuel attendant platform on its own. Built for fleets that just want to lock down their fuel island without replacing their TMS yet.
- Everything you need at the pump: driver auth, gallons, photos, signatures
- Mobile app for attendants and drivers — works offline at the island
- Same product, same database — upgrade to the full TMS anytime without migrating
Or fully integrated with the TMS
When you're ready, turn on the ZuzHQ TMS and every gallon ties back to the load, driver, and lane that consumed it.
- Each fill-up attaches to the active load and driver automatically
- Excess fuel above plan triggers a reason code and notification
- Cost-per-mile, MPG, and IFTA recalculate the second a transaction hits
- Fuel transactions roll into driver settlements and accounting with no re-keying
Everything You Need to Run a Fuel Island
One platform for every gallon — pumped on yard, pumped on the road, attributed to a load.
On-Site Pump Tracking
Capture driver, truck, gallons, and timestamp at every yard pump. No clipboards, no paper, no end-of-week guesswork.
Fuel Fraud Detection
Flag transactions that exceed tank capacity, double-pumps, off-hours pulls, and pumps without an active driver assigned.
Per-Load Attribution
Every fill-up attaches to the load and driver who consumed it. Know which loads, lanes, and customers are bleeding gallons.
Excess Fuel Reasons
When gallons exceed the planned consumption for a load, drivers and dispatchers tag a reason code — idle, weather, route diversion, or escalation.
Driver Authorization
PIN, badge, or QR code at the pump confirms the driver. No driver, no fuel — and every gallon ties to a real person.
Daily Reconciliation
Pump totalizers, tank deliveries, and transactions reconciled every shift. Variance alerts surface the second numbers don't add up.
Paperless Logging
Replace clipboard logs and end-of-day handoffs with digital records — searchable, exportable, and audit-ready forever.
MPG & Outlier Alerts
Track MPG per truck and per driver. Outliers — sudden drops, suspicious overfills, low fills — are flagged before they bury you in cost.
Attendant Mobile App
A real mobile app — not a mobile-friendly website — for fuel-island attendants, with offline capture and sync when wifi returns.
Every Gallon, Captured at the Pump
Every fill-up at your yard fuel island is captured live: driver, truck, gallons, pump, and time. Yard fuel and road fuel land in the same log, so for the first time you can see where every gallon went without piecing together paper and card statements.
- Driver and truck identified at the pump before fuel flows
- Yard pump and road fuel-card transactions in one unified log
- Photo of the pump display attached to every transaction
- Offline capture for attendants when wifi drops
- Real-time totalizer reads from connected pumps
Today's Fuel Log
LiveFraud Alert #FA-2174
FlaggedCatch Fraud Before It Drains the Budget
ZuzHQ compares every fuel transaction against tank capacity, MPG history, load activity, and driver assignment. The second something doesn't add up — an overfill, a double-pump, a transaction with no driver — it's flagged for review.
- Overfills above tank capacity flagged automatically
- Double-pump and rapid-repeat transactions surfaced
- Transactions without an authorized driver blocked
- Off-hours and off-yard pulls reviewed by exception
- Photo, video clip, and pump telemetry stored with every alert
Fuel Tied to the Load That Used It
Each fill-up attaches to the active load, driver, and lane the moment it lands in the system. Excess fuel above plan triggers a reason code from the driver — idle, weather, route diversion, escalation — so you finally know why a load went over plan.
- Every gallon tied to a load, driver, and lane automatically
- Plan vs. actual gallons compared at the close of every load
- Excess fuel reason codes captured in the driver app
- Cost-per-mile and margin recalculate per load instantly
- Lane and customer reporting on real fuel consumption
MPG by Truck
MPG You Can Actually Trust
Real per-truck and per-driver MPG, calculated from yard pump data, fuel-card transactions, and ELD odometer streams. Outliers are flagged automatically so you spot the trucks losing money before the quarter closes.
- Per-truck and per-driver MPG, refreshed every transaction
- Outlier detection on sudden MPG drops
- Per-lane and per-customer fuel cost reporting
- IFTA-ready exports by jurisdiction and truck
- Roll-ups by terminal, region, and fleet for ownership review
Built for Every Kind of Fuel Operation
Whether you have one yard pump or a multi-site fuel island network, Fuel Attendant meets you where you are.
Asset-Based Carriers
Lock down your fuel island so every gallon ties to a truck, driver, and load — no more end-of-week reconciliation guesswork.
Multi-Yard Operations
Standardize fuel operations across every terminal with per-site reporting, fraud alerts, and shared MPG benchmarks.
Owner-Operators
A simple, paperless way to record every fill-up and tie it to a load — without buying enterprise software.
In-House Shops & Fleets
Pair fuel data with maintenance and parts so cost-per-mile reflects what's actually happening at the truck.
Why Carriers Trust Their Fuel Island to ZuzHQ
Every gallon captured digitally at the pump
Yard, road, and ELD data combined into one number
Overfills and ghost pumps surfaced the moment they happen
Every gallon tied to a load, driver, and lane
Works With What You Already Use
Connect the systems your fuel island already runs on so data stays accurate without double entry.
Fuel Cards
Comdata, EFS, WEX, and others — fuel-card transactions reconcile against yard pump activity automatically.
Tank Sensors
Veeder-Root and other automatic tank gauges feed live diesel and DEF levels for continuous reconciliation.
ELD Integration
Samsara, Motive, Geotab — odometer and engine-hour streams power true MPG calculations.
TMS & Load Records
Loads, drivers, and lanes sync from your TMS so every fill-up gets attributed without manual entry.
Fuel Attendant Questions Answered
Can I use Fuel Attendant without the full TMS?
Yes. It runs completely on its own as a dedicated yard fuel platform. You get pump capture, fraud detection, fuel-card reconciliation, and IFTA-ready reports without ever turning on dispatch or other ZuzHQ modules.
What happens if I upgrade to the full TMS later?
Nothing migrates. It's the same product and the same database. When you turn on the full TMS, your existing fuel transactions, drivers, and trucks are already there — they simply start attributing to loads, settlements, and accounting.
Does it work with my existing fuel cards?
Yes. ZuzHQ integrates with Comdata, EFS, WEX, and other major fuel-card providers. Card transactions reconcile against yard pump activity and tank levels automatically.
How do you detect fuel fraud?
Every transaction is compared against tank capacity, MPG history, load activity, and authorized driver. Overfills, double-pumps, off-hours pulls, and ghost transactions trigger an alert with photo and pump telemetry attached.
Can I tie fuel to specific loads?
Yes. Each fill-up attaches to the active load and driver. When fuel exceeds the plan for a load, drivers tag a reason code in the app — so you know why excess fuel was used, not just that it was.
Does it support tank level sensors?
Yes. Connect Veeder-Root and other automatic tank gauges to see live diesel and DEF levels. Reorder alerts fire automatically and pump-vs-tank reconciliation runs continuously.
Does it work offline at the fuel island?
The attendant mobile app works offline. Pump captures, photos, and signatures queue locally and sync as soon as connectivity returns — so a dead wifi access point doesn't stop fueling.
How fast can I get set up?
Most fleets capture their first pump transaction within a day. Onboarding is CSV-based for trucks, drivers, and pumps, and our team helps you migrate from paper logs, spreadsheets, or a legacy fuel system.
Explore the Rest of the Platform
Fuel Attendant gets even more powerful with the rest of the ZuzHQ TMS.
TMS Software
Dispatch, accounting, and compliance on the same platform as your fuel data.
Learn moreYard Management
Pair fuel-island activity with gate, dock, and trailer operations in the same yard.
Learn moreFleet Management and Maintenance
Tie fuel data to maintenance and cost-per-mile for true unit economics.
Learn moreIFTA Reporting
Yard fuel transactions feed straight into quarterly IFTA reports — no exports.
Learn moreDispatch Software
Plan-vs-actual fuel surfaces on the dispatch board the moment it goes over.
Learn moreDriver Settlements
Fuel deductions and bonuses flow into payroll automatically with full audit trail.
Learn moreRun Your Fuel Island on One Platform
Use it standalone today. Add the full TMS when you're ready. Either way, every gallon is already in the right place.