Fleet Management and Maintenance Software
Complete truck fleet management services — preventive maintenance, work orders, DVIR, parts inventory, and compliance — built for trucking fleets. Use it standalone, or as a fully integrated part of the ZuzHQ TMS.
What is Fleet Management and Maintenance Software?
One system for every asset, every service, and every inspection — built specifically for the way trucking works.
The system of record for your fleet
Track every truck, trailer, and piece of equipment — plus the service schedules, inspections, work orders, parts, fuel, and documents that keep them running. ZuzHQ turns that data into alerts before a unit breaks down or falls out of compliance.
Built for how trucking actually works
Every feature is designed around real workflows: pre-trip DVIR on a phone, a technician closing out a work order, an owner checking cost-per-mile by truck. Not generic fleet software bolted onto trucking.
Standalone today, full TMS tomorrow
Run it on its own as a dedicated maintenance platform. When you're ready, turn on the rest of the ZuzHQ TMS — your data flows into dispatch, ELD, IFTA, settlements, and accounting. No migrations, no exports, no second system.
Standalone or Fully Integrated
Buy only what you need today. Scale into the full platform whenever you're ready.
Use it standalone
A complete fleet maintenance platform on its own. Built for shops, owner-operators, and fleets that aren't ready to replace their TMS yet.
- Everything you need to run maintenance: work orders, DVIR, parts, compliance
- Mobile app for drivers and technicians
- Integrates with any ELD, fuel card, and accounting system
- Same product, same database — upgrade to the full TMS anytime without migrating
Or fully integrated with the TMS
When you're ready, turn on the ZuzHQ TMS and your maintenance data becomes the backbone of your entire operation.
- Out-of-service trucks automatically removed from the dispatch board
- Odometer and engine hours stream in from your ELD to trigger service
- Fuel card costs roll into cost-per-mile and IFTA at the same time
- Parts, labor, and shop fees flow into profit-per-truck and QuickBooks
Everything You Need to Run a Fleet and a Shop
One platform for every piece of equipment, every service interval, every inspection, every part.
Preventive Maintenance
Schedule service by mileage, engine hours, or calendar. Alerts fire before a unit is due so nothing slips — or breaks down on a load.
Work Orders & Repair Orders
Create, assign, and close work orders with itemized labor, parts, and shop fees. Track every repair and its real cost.
DVIR & Inspections
Drivers complete pre-trip and post-trip inspections on their phone. Defects flow straight into work orders and block dispatch if critical.
Parts & Inventory
Per-shop inventory with low-stock alerts, reorder points, and vendor catalogs. Parts used on a work order decrement automatically.
Asset & Equipment Records
Complete history for every truck, trailer, and piece of equipment — purchase, warranty, insurance, depreciation, and service history.
Fuel & Expense Tracking
Import fuel card transactions automatically. Track MPG, fuel cost per mile, and unusual activity by unit.
Compliance Document Vault
Store registration, insurance, permits, annual inspections. Get alerts 30, 60, and 90 days before every expiration.
Utilization Reporting
See how hard every truck and trailer is actually working. Find idle equipment and rebalance assignments.
Cost Per Mile
True cost-per-mile reporting by truck, combining fuel, maintenance, labor, and depreciation in one number.
Recall Tracking
Track manufacturer recalls and campaigns by VIN so nothing slips past a shop visit.
Outside Shop Invoices
Record vendor invoices from dealerships, tire shops, and third-party mechanics with full parts and labor breakdowns.
Driver & Technician App
A real mobile app — not a mobile-friendly website — for DVIR, work order sign-off, and photo attachments from the field.
Never Miss a Service Again
Set up preventive maintenance schedules by mileage, engine hours, or calendar. ZuzHQ watches every truck in your fleet and alerts you before anything is due — and turns it into a work order with one click.
- Schedule by mileage, engine hours, or calendar date
- Automatic odometer updates from your ELD
- Alerts 30, 60, and 90 days before every service
- One-click conversion from alert to work order
- Service history attached to every unit forever
Upcoming Service
Sorted by urgencyWork Order #WO-2174
In ProgressWork Orders That Actually Track Cost
Every work order captures labor, parts, and shop fees itemized — so when the job's done, you know the real cost of that repair and the true cost-per-mile of that truck.
- Itemized labor, parts, and shop fees on every work order
- Assign work orders to shops or technicians
- Photo attachments from the field
- Digital sign-off from driver and technician
- Automatic inventory decrement when parts are consumed
Digital DVIR From the Driver's Phone
Drivers complete pre-trip and post-trip inspections on the mobile app. Critical defects automatically place the truck out of service and create a work order — no paper, no phone calls, no missed issues.
- Customizable inspection checklists per equipment type
- Photo and note attachments for every defect
- Critical defects auto-generate work orders
- Out-of-service flag removes truck from dispatch instantly
- Complete DVIR history stored for DOT audits
Parts Inventory
Parts Inventory That Keeps Up With You
Per-shop inventory with low-stock alerts, reorder points, and vendor catalogs. When a part is used on a work order, inventory decrements automatically and replenishment orders happen before you run out.
- Per-shop inventory with transfer tracking
- Reorder points and low-stock alerts
- Vendor catalogs with preferred suppliers
- Barcode-friendly SKUs and receiving
- Auto-decrement when parts are consumed on a work order
Built for Every Kind of Fleet
Whether you run five trucks out of your driveway or fifty through a full shop, Fleet Management and Maintenance meets you where you are.
Owner-Operators & Small Fleets
Keep every service, inspection, and receipt in one place instead of on the seat of the truck.
In-House Shops
Run your own maintenance shop with work orders, technician assignment, and parts inventory for every bay.
Growing Carriers
Stop outgrowing spreadsheets. Get professional maintenance software ready to scale to hundreds of units.
Multi-Location Fleets
Manage assets, parts, and shops across multiple terminals with per-location reporting and transfers.
Why Fleets Run Maintenance on ZuzHQ
Automatic alerts before every interval
Fuel, parts, labor — all in one number
Defects flow into work orders automatically
Every DVIR, doc, and service stored forever
Works With What You Already Use
Connect the tools your fleet already runs on so maintenance data stays accurate without double entry.
ELD Integration
Samsara, Motive, Geotab, and more — odometer, engine hours, and fault codes stream in automatically.
Fuel Cards
Comdata, EFS, WEX, and others. Fuel transactions populate cost per mile and MPG per unit.
Accounting
QuickBooks sync for parts, labor, and vendor invoices — no re-keying between systems.
Document OCR
Snap a photo of a vendor invoice and ZuzHQ extracts the parts, labor, and totals automatically.
Fleet Management and Maintenance Questions Answered
Can I use Fleet Management and Maintenance without the full TMS?
Yes. It's designed to work completely on its own as a dedicated fleet maintenance platform. You can run work orders, DVIR, parts, compliance, and reporting without ever turning on dispatch, invoicing, or any other TMS module.
What happens if I upgrade to the full TMS later?
Nothing migrates. It's the same product and the same database. When you turn on the full TMS, your existing units, service history, work orders, parts, and compliance docs are already there — they simply start powering dispatch, ELD mileage updates, IFTA, and accounting.
Does it work with my existing ELD?
Yes. ZuzHQ integrates with Samsara, Motive, Geotab, Verizon Connect, and other major ELD providers. Odometer and engine hours stream in automatically so preventive maintenance fires the moment a threshold is hit.
How does DVIR work?
Drivers complete pre-trip and post-trip inspections on the mobile app using customizable checklists. Any critical defect automatically places the unit out of service and generates a work order. A full DVIR history is stored for DOT audits.
Can I track parts inventory across multiple shops?
Yes. Each shop has its own inventory, and you can transfer parts between shops with full audit trail. Low-stock alerts, reorder points, and vendor catalogs work per shop.
Does it handle outside shop invoices from dealerships?
Yes. Record vendor invoices with full parts and labor breakdowns — or snap a photo and let the OCR extract the line items for you. These costs roll into the unit's service history and cost-per-mile just like in-house work.
What fleet sizes is it built for?
Everything from one-truck owner-operators to multi-location fleets with hundreds of units. The platform scales automatically — you pay for what you use and nothing is locked behind fleet size.
How fast can I get set up?
Most fleets are importing equipment and running their first work order within a day. Import is CSV-based for trucks, trailers, and drivers, and our onboarding team helps you migrate from spreadsheets or a previous system.
Explore the Rest of the Platform
Fleet Management and Maintenance gets even more powerful with the rest of the ZuzHQ TMS.
TMS Software
Dispatch, accounting, and compliance on the same platform as your maintenance data.
Learn moreDispatch Software
Out-of-service trucks auto-removed from the dispatch board.
Learn moreIntegrated Fleet View
See how maintenance fits alongside the rest of your TMS modules.
Learn moreELD Integration
Odometer and engine hours stream in to trigger preventive service automatically.
Learn moreIFTA Reporting
Use the same fuel data for maintenance cost-per-mile and IFTA quarterly reports.
Learn moreDriver Settlements
Tie maintenance downtime to driver productivity and payroll.
Learn moreRun Your Fleet and Your Shop on One Platform
Use it standalone today. Add the full TMS when you're ready. Either way, your fleet data is already in the right place.